Board of Trustees Minutes - Special Meeting
February 28, 2006

Supervisor Reaume called the meeting to order at 7:12 p.m.

MEMBERS PRESENT:

Richard Reaume, Supervisor
Marilyn Massengill, Clerk
Ron Edwards, Treasurer
Kay Arnold, Trustee
Charles Curmi, Trustee, arrived at 7:30 p.m.
Robert Doroshewitz, Trustee
Steven Mann, Trustee, arrived at 7:52 p.m.

ABSENT:

None

OTHERS PRESENT:

Robert Antal, Police Lieutenant
Joe Bridgman, Deputy Clerk
Robert Janks, Information Services
Randy Maycock, Fire Chief
Robert Smith, Assistant Police Chief
Thomas Tiderington, Police Chief
Mark Wendel, Assistant Fire Chief
Timothy Cronin, Township Attorney
Alice Geletzke, Recording Secretary
12 members of the public

D.  APPROVAL OF AGENDA

Special Meeting - Tuesday, February 28, 2006

Mr. Edwards added Item J.12, under New Business, Water Storage Tank. Mr. Reaume then moved to approve the agenda for the Board of Trustees Special Meeting of February 28, 2006, as amended. Seconded by Ms. Arnold.

Ayes all, with Mr. Curmi and Mr. Mann absent.

E.  APPROVAL OF CONSENT AGENDA – N/A

F.  PUBLIC COMMENTS AND QUESTIONS

Paul Bortell, president of the Plymouth Commons Homeowners’ Association, discussed various quotes in the Observer Newspaper article and asked Board members to review a CD he presented to each member showing photos of backed up traffic on Sunday morning at NorthRidge Church and their non-compliance with the 1995 consent judgment by allowing right turns onto Ridge Road.

Township Attorney Cronin and Police Chief Tiderington indicated a traffic control order must exist from Wayne County requiring placement of the sign separate from the consent judgment to allow for police enforcement. Per Chief Tiderington’s research with Wayne County, a traffic control order does not exist from Wayne County nor does it meet their criteria for issuing one.

Attorney Cronin agreed to review the consent judgment and return to the Board.

G.  PUBLIC HEARING – N/A

H.  COMMUNITY DEVELOPMENT – N/A

I.  UNFINISHED BUSINESS – N/A

J.  NEW BUSINESS

     J.1  Hilltop Golf Course Dead and Replacement Trees – Legal Issue

     J.2  Hilltop Golf Course – American Golf Final Payment and Proration

     J.3  Cell Tower at Golf Course/Township Park (T-Mobile & Metro PCS)

Mr. Edwards moved to table Items J.1, J.2, and J.3 until later in the meeting. Seconded by Mrs. Massengill.

Ayes all, with Mr. Mann absent.

     J.4  Phone & Data Contract – New Township Hall Site

Bob Janks, Information Services, and Tim Griggs of SunTel Services addressed the Board and answered questions.

Mr. Reaume thanked Mr. Doroshewitz and Mr. Janks for their time and expertise involved in preparation of the RFP and the considerable time Mr. Janks spent in reviewing the bids.

Mr. Doroshewitz asked permission to abstain from this item because he is employed by Siemens, the manufacturer of the phone system bid by Business Communications System. Ms. Arnold, however, requested his input on this item. Mr. Doroshewitz indicated he would not have benefited financially if Business Communications System had received the contract and agreed to provide his input.

The Board discussed various aspects of the system and whether there will be a need for an extended warranty after the initial warranty for the first year after installation.

Ms. Arnold moved to award the voice/data/wiring infrastructure bid to SunTel Services of Rochester Hills, MI, in the amount of $193,976.13 with a one-year warranty, and with the extended warranty price of $4,000 to remain the same at the end of the warranty year. Seconded by Mr. Edward.

Ayes all.

Ms. Arnold moved to remove Items J.1, J.2, and J.3 from the table. Seconded by Mr. Edwards.

Ayes all.

     J.1  Hilltop Golf Course Dead and Replacement Trees – Legal Issue

     J.2  Hilltop Golf Course – American Golf Final Payment and Proration

Attorney Cronin discussed with Board members the request of American Golf for final payment and proration and addressed outstanding items such as the 100 ash trees that have been removed with only 44 trees replaced. The list and pictures of items for repair at the golf course was also discussed.

Mrs. Massengill recommended the condition of the site be inspected by Township personnel at least once per year.

Mr. Mann moved to authorize the Township Attorney to negotiate with American Golf for the final proration and authorize the Township Supervisor to approve the final proration as negotiated by the Township Attorney. Seconded by Ms. Arnold.

Ayes all.

     J.3  Cell Tower at Golf Course/Township Park (T-Mobile & Metro PCS)

Attorney Cronin addressed the Board and answered questions regarding the request of T-Mobile and Metro PCS to install a cell tower in the Township Park and/or at the Golf Course.

Mr. Edwards noted the current revenue from the cell tower at the DPW is $16,000 per year and over $1,900 per month is received for the Lakepointe water tower.

Board members discussed their concerns regarding aesthetics at the park and golf course locations, suggesting the new water tower may be an alternative. The consensus was not to consider the installation at the golf course and park locations at this time.

     J.5  Joint Dispatch/Communication Equipment Purchase
           RE: City of Plymouth Letter

The Supervisor received a letter from the City of Plymouth, advising that they may choose not to participate in the Intergovernmental Communication Agreement with the Township in the future. That would affect the long-term costs of the communication equipment purchase by the Township.

The Board recessed briefly at 9:05 p.m. and resumed at 9:20 p.m.

Police Chief Tiderington and Assistant Chief Smith gave a PowerPoint presentation on Police Department agenda items.

Chief Tiderington requested creation of a five-year plan, detailing as much as possible anticipated revenue losses and giving direction to the Police Department as to the Board’s expectations.

     J.6  Police Department Communication Center Radio Equipment

Police Chief Tiderington and Assistant Chief Smith addressed the Board and answered questions.

Mr. Mann moved to approve the Michigan Public Safety Communication System Member Subscriber Agreement as presented, contingent upon review and approval of the Township Attorney. Seconded by Mr. Curmi.

Ayes all.

     J.7  Police Department Purchase of New Vehicles

Police Lt. Bob Antal presented a possible lease arrangement for four patrol vehicles from Ford Motor Credit, thereby spreading the vehicle costs over four years.

The Board noted that the interest rate on the vehicles would be 6.5%. It was then the consensus that the vehicles be purchased.

     J.8  Police Department Dispatch Supervision

Chief Tiderington, Assistant Chief Smith and Mr. Mann presented three possible options for reorganization of the department to include dispatch supervision. The Board discussed the various possibilities at length.

     J.9  Police Department Retirement – Sgt. Jim Jarvis

Chief Tiderington presented a formula for the possible retirement of Sgt. Jim Jarvis in December, 2006. The Township would pay 4% for each year of service toward his medical and dental benefits. Sgt. Jarvis would be retiring with less than 25 years of service.

Chief Tiderington agreed to return to the Board after input from the labor attorney and Supervisor, Clerk and Treasurer.

     J.10  Police Department New Hire – Jason Hayes

The hiring of Jason Hayes would depend on retirement of Sgt. Jarvis and anticipated staffing levels.

     J.11  New Fire Station Construction Issues
             RE: Storage Room, Turnout Room, Plymovent System

The Board discussed resolution of the new Fire Station construction issues cause by elements overlooked in the design process with Fire Chief Maycock and Assistant Fire Chief Wendel.

      J.12  Water Storage Tank

Mr. Edwards recommended enlarging the lettering for “Charter Township of” on the new water tower. He noted that lettering of those words on the existing Lakepointe water tower was not readable.

The Board also discussed asphalting the road vs. gravel.

K.  SUPERVISOR’S COMMENTS

Mr. Reaume indicated a contingency plan was in place for the August election if there are moving delays for the new Township Hall.

L.  TRUSTEE COMMENTS

Mr. Mann recommended postponing the closed session because of the lateness of the hour.

Mr. Doroshewitz moved to authorize a negotiating team consisting of the labor attorney, the department head, the HR Director and, upon request, the Supervisor as needed. Seconded by Mr. Mann.

Ayes all.

M.  PUBLIC COMMENT – There was none.

N.  CLOSED SESSION

Discuss IAFF Contract Negotiations

No action was taken on this item.

O.  ADJOURN

Ms. Arnold moved to adjourn the meeting. Seconded by Mr. Mann.

Ayes all.

Meeting adjourned at 12:15 p.m.



_______________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth


PLEASE TAKE NOTE; The Charter Township of Plymouth will provide necessary reasonable auxiliary aids and services, such as signers for the hearing impaired and audio tapes of printed materials being considered at all Township Meetings, to individuals with disabilities at the Meetings/Hearings upon two weeks notice to the Charter Township of Plymouth by writing or calling the following: Human Resource Office, 42350 Ann Arbor Road, Plymouth, MI 48170. Phone number (734) 354-3202 TDD units: 1-800-649-3777 (Michigan Relay Services)