Board of Trustees Minutes
June 8, 2004
Supervisor Mann called the meeting to order at 7:03 p.m. and led in the
Pledge of Allegiance to the Flag.
MEMBERS PRESENT:
Steven Mann, Supervisor
Marilyn Massengill, Clerk
Ron Edwards, Treasurer
Kay Arnold, Trustee
Charles Curmi, Trustee
Dan Herriman, Trustee
Abe Munfakh, Trustee, arrived at 7:04 p.m.
ABSENT: None
OTHERS PRESENT:
Shirley Barney, Community Development Director
Joseph Bridgman, Deputy Clerk
Thomas Hollis, Public Works Manager
Thomas Tiderington, Police Chief
Mark Wendel, Assistant Fire Chief
Michael Bailey, Dietrich Bailey Associates
Timothy Cronin, Township Attorney
Alice Geletzke, Recording Secretary
48 members of the public
Jeff Pardee, Financial Director of the City of Adrian, presented an award on
behalf of the Michigan Municipal Finance Officers Association (MMFOA), and
Government Finance Officers Association (GFOA), to the Township for excellence
in financial reporting for the publication of its annual comprehensive financial
report. He also presented a "Certificate of Achievement in Financial Reporting"
to Treasurer Ron Edwards.
Mr. Edwards thanked Supervisor Mann, Clerk Massengill, Accountant Ron Berry, and
the staff of Plante and Moran for their involvement in gathering information for
the financial report. He also presented a gift of appreciation to Deputy
Treasurer Amy Hammye and Joe Heffernan from Plante and Moran.
A moment of silence was taken in memory of late President Ronald Reagan.
D. APPROVAL OF AGENDA
Regular Meeting - Tuesday, June 8, 2004
Mrs. Massengill amended the agenda by removing Item H.1 under Community
Development, Approve the Planned Unit Development Option for Application 1836,
Proposed Residential Development-Plymouth Road, as requested by the applicant.
She then moved to approve the Agenda for the June 8, 2004, Board of Trustees
Regular Meeting, as amended. Seconded by Mr. Edwards.
Ayes all.
E. CONSENT AGENDA
E.1 Approval of Minutes
Regular Meeting -
Tuesday, May 25, 2004
E.2 Approval of Township Bills
| |
|
Year 2004 |
| General Fund |
(101) |
$1,048,160.43 |
| Water/Sewer |
(592) |
1,098,228.57 |
| Improvement Revolving |
(246) |
46,258.10 |
| SWD |
(226) |
16,088.06 |
| Trust and Agency |
(701) |
66,536.92 |
| Tax Pool |
(703) |
- |
| Drug Forfeiture |
(265) |
260.00 |
| |
Total: |
$2,275,532.08 |
E.3 Approval of Utility Easements
Plymouth Technology
Park, L.L.C.
E.4 Communications-Resolutions-Reports
A.
Communications
Thank you note to firefighters David Fox & Peter Bukis from
the residents on Farmbrook
Thank you letter to the Plymouth Township firefighters from
the real estate agents at Century 21 Town & Country
Thank you note from Plymouth Pizza Hut to firefighter
David Fox
Thank you note from C.S. Mott Children's Hospital to
Assistant Fire Chief Wendel
B. Resolutions –
N/A
C. Reports – N/A
Mrs. Massengill moved to accept the Consent Agenda for the June 8, 2004, Regular
Meeting of the Board of Trustees, as submitted. Seconded by Ms. Arnold.
Ayes all.
F. PUBLIC COMMENT AND QUESTIONS
Norma Funke of Newport Drive suggested a room be included in the proposed
Township Hall that could be used by senior citizens or mothers and young
children who reside on the southeast side of the Township.
Dan Jacobs of A3C informed the Board of his availability to answer questions
during the item regarding the award of bid for architectural services for the
Police, Fire and Township Hall Complex.
G. PUBLIC HEARING
G.1 Public Hearing: Special Assessment District for
Plymouth
Gardens and Finch
Subdivisions Paving S.A.D.
Resolution No.
04-06-08-24
Project Engineer Rhett Gronevelt addressed the Board and answered questions. He
also referred to a letter from Mr. Hotchkins regarding the paved approach from
the adjoining subdivision being extended partially across his lot frontage. With
questions remaining as to whether Wayne County would require removal and
replacement of that portion, the lot is left in the S.A.D. because his lot and
the lot across the street would derive benefit from the paving project. Mr.
Hotchkins was informed, however, that if the pavement that approaches his
driveway is not touched, he would have some consideration because his driveway
has access to a paved road now.
Mr. Mann opened the Public Hearing at 7:24 p.m.
The following residents in the proposed S.A.D. district objected to the paving:
Richard Desautel, Dan Smelzer, Michael Haselhuhn, Pat Brothers, and Mr. and Mrs.
Jendrusik. Concerns centered on the low percentages of signatures on individual
streets such as Lakeland Ct. and Finch, the loss of trees, the possibility of
increased traffic and increased traffic speed, and the loss of country charm.
William Hundley of Lakeland Court spoke in favor of the project.
There being no further comment, the Public Hearing was closed at 7:47 p.m.
Mrs. Massengill moved to approve Resolution 04-06-08-24, authorizing the
Engineer to complete final Engineering Drawings, to take bids, and have the
Supervisor prepare final Special Assessment Roll for the Board’s approval upon
completion of the thirty (30) day waiting period provided no objections have
been filed. Seconded by Ms. Arnold.
ROLL CALL:
AYES: Massengill, Arnold, Herriman, Edwards, Mann
NAYS: Curmi, Munfakh
Motion carried.
The resolution reads as follows:
WHEREAS, the Township has received Petitions from record owners of land for the
creation of a Special Assessment District for road paving improvements on
Bradner Road, Finch Avenue, and Lakeland Court pursuant to Public Act 188 of
1954, as amended (MCLA 41.721 et seq) and the Township Supervisor has filed his
Certificate setting forth that the percentage of record owners of land by front
footage within the District is not less than 51%; and
WHEREAS, the Board of Trustees of the Charter Township of Plymouth has caused to
be prepared plans, specifications, and estimates of costs for the paving and
improvement of the hereinafter described streets; and said plans,
specifications, and estimates of costs were filed with the Township Clerk for
public examination; and
WHEREAS, in accordance with the Notice of Special Assessment Hearing, the same
being published and mailed in accordance with law and statute provided as shown
by affidavits pertaining thereto on file with the Township Clerk, a hearing was
scheduled and conducted on this 08th day of June, 2004, commencing at 7:24 p.m.
and all persons given the opportunity to be heard in the matter; and
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The Township Board hereby determines to make the improvements described as
the construction of the aforesaid public improvements and more particularly
described hereinafter:
The proposed improvements shall consist of a two-lane asphalt pavement
constructed over the existing gravel roads, as well as miscellaneous driveway
and drainage work which may be needed to facilitate the placement of the asphalt
road pavement. The project commences at the south right-of-way line of Five Mile
Road and proceeds southward along Bradner Road approximately 1,400 feet to the
north right-of-way line of Schoolcraft Road. The project continues along
Lakeland Court from the east right-of-way line of Bradner Road approximately
1,600 feet up to the existing pavement. The project continues along Finch Avenue
from the north right-of-way line of Schoolcraft Road approximately 500 feet to
its intersection with Lakeland Court.
2. The Township Board hereby approves the plans and estimate of cost in the sum
of $265,000.00 as prepared by the registered engineer and hereby determines that
the petition or the improvement described above is sufficient. Of the aforesaid
total cost of the project, the sum of $265,000.00 will be spread against the
Special Assessment District.
3. The Township Board finally determines that the Special Assessment District
shall consist of the following described property:
The district limit for frontage along Bradner Road, Lakeland Court and Finch
Avenue consists of Lots 1 through 14, 16 through 26, 58, 59, 2b1, 2b2, 2b3a,
2b3b2 and 2b3b1, and Parcels 01-0036-002, 01-0039-001, 01-0080-000, 01-0086-001
and 99-0001-001.
4. The Supervisor is hereby directed to make a special assessment roll in which
shall be described all the parcels of land to be assessed as above set forth
with the names of the owners thereof, if known, and the total amount to be
assessed against each parcel of land, which amount shall be such relative
portion of the whole sum to be levied against all parcels of land in the
assessment district as the benefit to such parcel of land bears to the total
benefit to all parcels of land in the Special Assessment District.
5. When the Supervisor shall have completed the special assessment roll, he
shall affix thereto his certificate stating that said roll was made pursuant to
a resolution of the Township Board of the Township of Plymouth, adopted June
08,2004, and that in making the assessment roll he has, according to his best
judgment, confirmed in all respects to the directions contained in said
resolution and the statutes of the State of Michigan, and the Supervisor shall
then report the special assessment roll with his certificate attached thereto to
the Township Board.
6. All resolutions and parts of resolutions insofar as they conflict with the
provisions of this resolution be and the same hereby are rescinded.
H. COMMUNITY DEVELOPMENT
H.1 Approve the Planned Unit Development Option for
Application
1836, Proposed
Residential Development-Plymouth Road
This item was removed from the agenda at the request of the applicant.
H.2 Approve the P.U.D. Contract and Planned Unit
Development
Site Plan for
Application 1837, St. John's Complex
Community Development Director Shirley Barney addressed the Board and answered
questions.
Mr. William Pulte, representing the Archdiocese of Detroit, presented plans and
answered questions.
Ms. Arnold moved to approve Application 1837, the P.U.D. Contract and Planned
Unit Development Site Plan for the St. John’s Complex for approximately 175
acres that are located east of Sheldon Road and south of Five Mile. Seconded by
Mr. Munfakh.
Ayes all.
I. UNFINISHED BUSINESS
I.1 Award of bid for architectural services
Mr. Mann addressed the Board and answered questions.
Mr. Dan Jacobs of A3C explained their alternate proposal for starting the
footings and site work this fall, thereby possibly saving 2% in construction
costs.
Mr. Munfakh noted he would rather see the plans completed before groundbreaking
so nothing will be forgotten in rushing ahead.
Mr. Jacobs said they will go through the entire design part of the project with
all spaces laid out.
Mr. Edwards moved to approve the acceptance of the bid from A3C for
architectural services for the Police, Fire, and Town Hall Complex at a cost of
$500,000.00, as further explained in the cost proposal. Seconded by Mrs.
Massengill.
The motion was amended by the maker and supporter to include Mr. Jacobs’
statement that if there is any change in the structural and mechanical systems
of the building that cause an increase in the cost of the project, A3C will not
increase their fee.
Vote on the motion as amended:
Ayes all.
Mr. Curmi asked Mrs. Massengill to retain the tape of this meeting for the
record.
J. NEW BUSINESS
J.1 Capital Improvement Plan
Resolution No.
04-06-08-25
Mr. Edwards addressed the Board and answered questions.
Mr. Munfakh expressed his desire to discuss the plan at a Work Session.
Mr. Mike McGee of Miller, Canfield, Paddock, and Stone, bond attorneys,
recommended the adoption at this meeting to facilitate the improvement of the
Township’s bond rating.
Mr. Herriman moved to approve Resolution 04-06-08-25, adopting the Capital
Improvement Plans for the Charter Township of Plymouth. Seconded by Ms. Arnold.
ROLL CALL:
AYES: Herriman, Arnold, Curmi, Edwards, Massengill, Mann
NAYS: Munfakh
Motion carried.
The Resolution reads as follows:
WHEREAS, Board of Trustees has reviewed the Capital Improvement Plan for the
Township and the Water and Sewer Fund; and
WHEREAS, Credit Agencies are interested in reviewing the Township’s Capital
Improvement Plan; and
WHEREAS, the Board of Trustees wishes to present such Capital Improvement plan
to the Credit Agencies; and
WHEREAS, the Township and Water and Sewer Capital Improvement Plan/Capital
Projects are consistent with the planned projects in the near and far future for
the Township;
BE IT HEREBY RESOLVED that the 2004-2008 Plymouth Charter Township Capital
Projects Plan is accepted as the Township’s Capital Improvement Plan.
J.2 Sale of Bonds – 2004 General Obligation Limited Tax
Capital
Improvement
Resolution No.
04-06-08-26
Mr. Mike McGee of Miller, Canfield, Paddock, and Stone, bond attorneys,
addressed the Board and answered questions.
There were no objections to Mr. Mann’s request to abstain from voting on the
motion because of his future relationship with Miller, Canfield.
Ms. Arnold moved to approve Resolution 04-06-08-26, authorizing the sale of 2004
General Obligation Limited Tax Capital Improvement Bonds in an amount not to
exceed $6,000,000.00. Seconded by Mr. Edwards.
Ayes all on a roll call vote, with Mr. Mann abstaining. Motion carried.
J.3 2004 Cleaning and Internal TV Inspection of
Sanitary Sewers
Michael Bailey, Township Engineer, addressed the Board and answered questions.
Mr. Edwards moved to award the bid for the 2004 Cleaning and Internal TV
Inspection of Sanitary Sewers to Doetsch Industrial Services in the amount of
$158,338.00, and authorize the Clerk and Supervisor to execute the contract for
same. Seconded by Mr. Curmi.
Ayes all.
J.4 Appointment of Abe Munfakh to the Zoning Board of
Appeals
Term expiring on December
31, 2004
Ms. Arnold moved to approve the appointment of Abe Munfakh, as recommended by
the Supervisor, to the Zoning Board of Appeals as the Township Board’s liaison
and filling the vacancy created by Ron Griffith’s resignation. Term ending
December 31, 2004. Seconded by Mr. Herriman.
Ayes all.
J.5 Request from Loc Performance Products, Inc., for an
Industrial
Facilities Exemption
Set date for public
hearing
Mrs. Massengill moved to establish July 13, 2004, for public hearing on the
request from Loc Performance Products, Inc., for an Industrial Facilities
Exemption for new machinery and equipment to be installed within their facility
located at 13505 Haggerty Road, Plymouth Township, Wayne County, Michigan.
Seconded by Mr. Edwards.
Ayes all.
K. SUPERVISOR COMMENTS
Mr. Mann thanked the public for attending the Lake Pointe Soccer Park
ribbon-cutting ceremony earlier in the evening and thanked Township Engineer
Bailey for his work on the project.
Mrs. Massengill noted she received many comments from individuals pleased to see
the area developed and to see the Township moving forward on recreation for the
community.
L. TRUSTEE COMMENTS
Mr. Mann agreed to check with Human Relations Director Joanne Coobatis
regarding Mr. Curmi’s health care questions.
Ms. Arnold asked if the soccer field bathrooms would be locked at night. She
also stated how pleased she was with the type of picnic tables chosen for the
pavilion.
Mr. Mann replied that the bathrooms and gates to the park are locked upon
closing. Signs will be posted stating soccer park hours.
In answer to Mr. Munfakh’s question, Mr. Bailey said he anticipates the soccer
fields will be ready for use this fall.
M. PUBLIC COMMENT
Mr. Hundley of Lakeland Court thanked the Board for their approval of the
Special Assessment District for paving for the Plymouth Gardens and Finch
Subdivisions.
N. ADJOURN
Mrs. Massengill moved to adjourn the meeting. Seconded by Ms. Arnold.
Ayes all.
Mr. Mann adjourned the meeting at 9:23 p.m.
___________________________
Marilyn Massengill, Clerk
Charter Township of Plymouth
PLEASE TAKE NOTE; The Charter Township of Plymouth will provide
necessary reasonable auxiliary aids and services, such as signers for the
hearing impaired and audio tapes of printed materials being considered at all
Township Meetings, to individuals with disabilities at the Meetings/Hearings
upon two weeks notice to the Charter Township of Plymouth by writing or calling
the following: Supervisor’s office, 42350 Ann Arbor Road, Plymouth, MI 48170.
Phone number (734) 354-3200 TDD units: 1-800-649-3777 (Michigan Relay Services)
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